As the 2016–17 academic year commences, the Office of Student Financial Assistance would like to remind employees who initiate student payments from fund 1, fund 2 or fund 9 accounts of important information.
The following reminders and updates will ensure payments are processed as quickly, efficiently and accurately as possible:
- Before requesting payment from a new or updated fund, an A/R detail code must be created by Accounting Services. If you haven’t already, now is the time to request detail codes by emailing Accounting Services at firstname.lastname@example.org. They must be created prior to submitting a Student Payment Request Form.
- To request payment, submit a Student Payment Request Form available via DocuSign. The form must be routed to the Signature Authority or Principle Investigator (PI) for signature. It will then be routed to the Financial Aid Office for payment to the student’s account. Once submitted, employees can confirm receipt and check the processing status via the Docusign workflow queue. The form is available online at: https://intranet.uaa.alaska.edu/student-affairs/student-financial-assistance
- Effective Summer 2016, Student Payment Request Forms from fund 2 accounts no longer need to be routed through Grants & Contracts for signature approval. It is the PI’s responsibility to ensure payments meet award conditions and adhere to all UAA policies. Questions regarding allowable student payments from grant-funded accounts should be directed to email@example.com.
- Please submit Student Payment Request Forms by 5 p.m. on Sept. 9 for fall 2016 and Jan. 27 for spring 2017. This will ensure payments are posted to student accounts prior to the payment deadline so students do not incur a late fee.
If you have any questions, please refer them to firstname.lastname@example.org.