UAA will be closed for the Winter Holiday Break beginning Thursday, Dec. 24, 2015 through Sunday, Jan. 3, 2016.
The holidays are Dec. 24-25 and Dec. 31-Jan. 1. The closure dates are Dec. 28-30. To accomplish the goal of closing the campus throughout this period, all annual-leave-eligible employees must either take accrued annual leave or leave-without-pay (LWOP) on Dec. 28-30. In addition, those faculty represented by a union, must use Faculty Time Off during this period. A LWOP request form will only be necessary if an employee’s accumulated LWOP will exceed 10 days in a calendar year. Holiday leave will not be affected if an employee elects to use LWOP on the days between the Christmas and New Year’s holidays. In addition to annual leave or LWOP, non-exempt (Classified) staff may also use their personal holiday during this time. As a matter of policy, advances on an employee’s annual leave are not allowed.
An employee may use sick leave during the winter closure only upon submission of written evidence of illness or a professional appointment or treatment. This written evidence must be submitted to their time sheet approver.
Employees desiring to work during the closure must have their supervisor’s permission to do so. Granting such permission is authorized provided there is work available during the closure period that is appropriate and timely. Supervisors are responsible for assuring that employees are at work and performing their assigned tasks during this period. Supervision in some form is required, and may include the use of an alternate supervisor, e-mail, and/or voice mail. Supervisors may consult Human Resources at 786-4608 if assistance is needed regarding these options.
Supervisors may require certain employees who are necessary for on-going, mission-critical operations of the university to work during the holiday closure. Employees needing to work during the closure must obtain supervisor approval and notify University Police Department (UPD) that they will be present on campus. All buildings will be locked during the closure.
Any employee requiring access to UAA buildings must have a key or access device to gain entry. UPD will not be opening buildings. Please send notices of presence on campus during the closure to Police@uaa.alaska.edu or call 786-1120.