2013 UAA Holiday Closure

December 17, 2013

The University of Alaska Anchorage will be closed for the holiday break beginning at noon on Dec. 24, 2013, and will resume normal business hours Monday, Jan. 6, 2014.

During the closure, most buildings will be locked and, unless there is an emergency, the University Police Department (UPD) will not be letting people into buildings. Those with keys to buildings are free to let themselves in, but they are asked to call UPD at (907) 786-1120 to let officers know they’re on campus and approximately how long they intend to stay. Please be aware that fire inspections will be taking place intermittently over the break.

What can you do to save energy and be safe during the holiday closure?

  • Turn off or unplug all unnecessary electronic equipment (holiday lights, task lamps, radios, desktop printers, desktop computers, heaters, battery chargers, coffee pots, etc.).
  • Lock up or take home any small electronics and valuable items (iPads, laptop computers, etc.).
  • Close and lock all doors and windows. Do not prop doors open.
  • Make sure electronics are off the floor.
  • If you notice a facilities problem, call UPD and they will contact the Facilities staff.

From Human Resource Services:
UAA official holidays during the closure are Dec. 25-26 and Jan. 1-2. Chancellor Case has designated Jan. 3 as an administrative leave day.

Staff employees who are scheduled to work on Dec. 24 will reflect the balance of their regularly scheduled work time as Administrative Leave, earnings code 465, on their timesheets. Those scheduled to work Jan. 3 will also use the earning code 465 on their timesheets for that day. Those staff employees who will be on scheduled leave during the early closure Dec. 24 and/or the closure Jan. 3 should record the type of leave appropriate to the absence.

To accomplish the goal of closing the campus throughout this period and to accommodate for the three days which are not paid UAA holidays (Dec. 27, 30 and 31), all regular, term and extended temporary staff must either take accrued annual leave or leave-without-pay (LWOP). Holiday leave will not be affected if an employee elects to use LWOP on the days between the Christmas and New Year’s holidays. A LWOP request form will only be necessary if an employee’s accumulated LWOP will exceed 10 days in the 2013 calendar year. In addition to annual leave or LWOP, non-exempt (classified) staff may also use their personal holiday on one of these days. As a matter of policy, advances on an employee’s annual leave are not allowed. An employee may use sick leave during the winter closure only upon submission of written evidence of illness or a professional appointment or treatment. This written evidence must accompany the employee’s timesheet when submitted to payroll.

Employees desiring to work during the closure must request their supervisor’s permission to do so. Granting such permission is authorized, provided there is work available during the closure period that is appropriate and timely. Supervisors are responsible for assuring that employees are at work and performing their assigned tasks during this period. Supervision in some form is required, and may include the use of an alternate supervisor, email and/or voicemail. Supervisors may consult Human Resources at (907) 786-4608 if assistance is needed regarding these options.

Supervisors may require certain employees who are necessary for ongoing, mission-critical operations of the university to work during the winter closure period. Those employees needing to work during the winter closure due to a time-sensitive matter or some other reason must obtain supervisor approval. Any employee requiring access to UAA buildings during the winter closure must have prior written approval from their supervisor and must notify UPD of their presence on campus. Contact UPD at (907) 786-1120 or aypolice@uaa.alaska.edu. Most buildings will be locked and UPD officers will not be letting people into buildings. Please use your own key to access your building and office.

University of Alaska Anchorage - University Advancement
3211 Providence Dr. Suite 236 - Anchorage, AK 99508
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/titleIXcompliance/nondiscrimination